{"id":820,"date":"2020-04-03T07:08:00","date_gmt":"2020-04-03T06:08:00","guid":{"rendered":"http:\/\/www.nuvola.co.uk\/?p=359"},"modified":"2023-03-21T11:04:17","modified_gmt":"2023-03-21T11:04:17","slug":"exercise-1-identifying-your-islands","status":"publish","type":"post","link":"https:\/\/wp.nuvola.co.uk\/oldsite\/2020\/04\/03\/exercise-1-identifying-your-islands\/","title":{"rendered":"Exercise 1: Identifying your islands"},"content":{"rendered":"\n

Part of our ‘Becoming Information Conscious’ series. We have created a workbook for these exercises<\/a> using Google Sheets \u2013 note you\u2019ll need to be logged into Google to make a copy.<\/em><\/p>\n\n\n\n

So you want to become information conscious<\/a> and eliminate your information islands<\/a>? The first step is to understand what information you actually have. If you can, get your team together (if you have one), find a large space and run this as a workshop. It’s no bad idea to get a trusted advisor in as well to give a different perspective \u2013 call in a favour from a knowledgeable friend if you don’t want to pay for it.<\/p>\n\n\n\n

    \n
  1. Find a large piece of paper, at least A3 but a flipchart is better. Also get a Post-It pad. Clear a space big enough for the paper. <\/li>\n\n\n\n
  2. Start to map the major pieces of information your business holds, by writing the titles at the top of individual Post-Its and sticking them to your sheet. Examples might be ‘Customer Information’, ‘Schedule’, ‘Project Plans’, ‘Stock’. <\/li>\n\n\n\n
  3. Make specific notes in the rest of the space on the Post-Its about exactly what information is in each place and how it is stored. <\/li>\n\n\n\n
  4. Group the smaller pieces of information together (this is why Post-Its are useful) and highlight the ones that are the biggest problem to your business, i.e. those that are real information islands. <\/li>\n<\/ol>\n\n\n\n

    Just for now, don’t link the islands together (that’s the next exercise). You can also use a Google Jamboard to do this – we’ve created an example<\/a>.<\/p>\n\n\n\n

    \"\"<\/figure>\n\n\n\n

    Once you’ve done that, you need to sort and define up to six key items. The table below as a guide, we’d advise you to use our workbook<\/a> to do this.<\/p>\n\n\n\n

    \n\t\t\t\n\t\t\tInformation\n\t\t\tarea<\/strong>\n\t\t<\/td>\n\t\t\t\n\t\t\tDetailed\n\t\t\tdescription<\/strong>\n\t\t<\/td>\n\t\t\t\n\t\t\tWhat\n\t\t\tformat is this information stored in? List systems, document\n\t\t\ttypes, platforms etc<\/strong>\n\t\t<\/td><\/tr>
    \n\t\t\t\n\t\t\te.g.\n\t\t\tCustomer Details<\/em>\n\t\t<\/td>\n\t\t\t\n\t\t\tAll\n\t\t\tinformation about our customers, prospects and contacts. Used by\n\t\t\tsales but also during the delivery process<\/em>\n\t\t<\/td>\n\t\t\t\n\t\t\tOutlook\n\t\t\tcontacts, call list spreadsheets<\/em>\n\t\t<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

    Now you know what islands you have it\u2019s time to look at how information flows (or at least can flow) between the various functions of a business. The next exercise<\/a> add the information flows in to your map of information islands from the exercise above.<\/p>\n\n\n\n

    Exercise 2<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"

    Part of our ‘Becoming Information Conscious’ series. We have created a workbook for these exercises using Google Sheets \u2013 note you\u2019ll need to be logged into Google to make a copy. So you want to become information conscious and eliminate your information islands? The first step is to understand what information you actually have. If […]<\/p>\n","protected":false},"author":1,"featured_media":1924,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"site-sidebar-layout":"default","site-content-layout":"","ast-site-content-layout":"default","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","ast-disable-related-posts":"","theme-transparent-header-meta":"","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"default","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"ast-content-background-meta":{"desktop":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"footnotes":""},"categories":[16],"tags":[],"class_list":["post-820","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-exercises"],"yoast_head":"\nExercise 1: Identifying your islands - Nuvola - apps, business software, websites<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/wp.nuvola.co.uk\/oldsite\/2020\/04\/03\/exercise-1-identifying-your-islands\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Exercise 1: Identifying your islands - Nuvola - apps, business software, websites\" \/>\n<meta property=\"og:description\" content=\"Part of our ‘Becoming Information Conscious’ series. 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